A therapy practice runs on a HIPAA-compliant EHR that handles scheduling, secure client records and progress notes, a client portal, telehealth video, and billing with insurance claims or superbills. Many solo therapists run their entire practice on a single all-in-one platform built for behavioral health. Below is what each piece does, how to choose, and where client acquisition fits — because no EHR fills your caseload.
We build websites and AI lead capture for service businesses, private practices included, so we'll be straight about which of these we touch and which you buy from a behavioral-health EHR vendor. Pricing here is general 2026 per-clinician guidance.
The hub: secure client records, progress notes, treatment plans, and a client portal. For behavioral health, look for note templates that fit therapy (SOAP, DAP), and confirm the vendor signs a Business Associate Agreement. Compliance isn't a feature here — it's the floor.
Online booking and automated reminders cut no-shows, which directly protect your income. A client portal that lets people self-schedule and complete intake before the first session saves you administrative hours every week.
Built-in, HIPAA-compliant video so you're not stitching together a consumer tool that lacks a BAA. Integrated telehealth ties the session to the client's record and billing without extra steps.
Whether you take insurance or run private-pay with superbills, your software should handle claims, invoices, and card-on-file. This is where many therapists lose money to admin time, so integrated billing is worth paying for.
A blunt warning — solo therapists over-tool. You're paying too much if:
Buy one compliant all-in-one, skip the overlap, and put the saved money where it brings in clients.
We don't sell EHRs — buy that from a behavioral-health specialist with a BAA. What we handle is what fills the caseload your software then manages: a website and intake that capture a prospective client the moment they search. Start Getting Leads is $249/month for the site plus AI lead capture that answers "are you taking new clients, and do you take my insurance?" and books a consult, routed to you privately. Own Your Market adds a custom CRM from $1,750/month. Month-to-month, you own it.
Related: SEO for therapists, therapist marketing, therapist website design, the buyer's view in how clients choose a therapist, and the business software guides.
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A HIPAA-compliant EHR with scheduling, secure notes, a client portal, telehealth video, and billing. Many solos run the whole practice on one behavioral-health all-in-one.
Priced per clinician, commonly tens to a hundred-plus per clinician monthly by features. A solo therapist can run a complete compliant stack for a modest monthly fee.
Yes — anything touching client data, including intake forms, must be compliant with a signed Business Associate Agreement. A generic tool without a BAA is a risk.
Send your practice name and market — we'll confirm it's open and build a working demo within 48 hours. Free, no card, no commitment.
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