Staffing agency software pulls your applicant tracking, client CRM, job matching, scheduling, timesheets, and payroll/billing into one system. The core is the ATS and CRM; how much more you need depends on whether you run temp, temp-to-perm, or direct-hire placements. Pricing runs roughly $50 to $400+ per user per month. Here's what each tier does and how to choose without overbuying.
We're a web and marketing company, not a software reseller, so this is the straight version: the right platform matches your placement type, and the lightest tool that handles your real workflow is usually the right call.
Candidate database, resume parsing, pipeline stages, and communication history. The core of any recruiting workflow — this is where most of your day lives.
Tracking client companies, open orders, contacts, and the status of each placement. Matching candidates to orders fast is what makes an agency money.
For temp and shift staffing: assigning workers, tracking hours, and approvals. Skip this entirely if you only do direct-hire — it's where the heavier platforms earn their price.
Paying placed workers and invoicing clients, often with margin and markup built in. Essential for temp agencies; irrelevant for fee-on-placement direct-hire firms.
A focused ATS/CRM for direct-hire and contract recruiting. All most small agencies need to run a clean pipeline.
Adds scheduling, timesheets, and onboarding. The sweet spot once you place workers on shifts and need to track hours.
Integrated payroll, billing, compliance, and analytics across high placement volume. Worth it only when the volume and complexity are real.
More software is not more placements. Skip the bigger platform if:
An ATS manages the candidates and orders you already have — it doesn't bring in new client companies or candidates. That's a marketing website, SEO, and outreach. Our Start Getting Leads plan is $249/mo: a site with AI lead capture that fields both "we need to fill 10 roles" and "are you hiring?" inquiries and routes them into your ATS. Grow in Google at $597/mo adds the SEO engine that ranks you for "[industry] staffing agency [region]." We run this stack on our own companies, and a free demo lands in 48 hours.
Related: CRM for small business, field service software, how to get more leads, the AI receptionist, and our business software guides.
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