Senior care software runs the operations of a home care agency — caregiver scheduling, electronic visit verification, digital care plans, clock-in and clock-out, billing, payroll, and a family portal. The right one means fewer missed visits, clean Medicaid claims, and caregivers who can document a visit from their phone. The wrong one means denied claims and a spreadsheet you never escape.
We don't sell care software, so we have no reason to push one brand. We build the websites and lead capture that bring agencies the families who need care. Here's an honest map of what these tools do and how to pick.
Match caregivers to clients by skill, availability, and location, fill open shifts fast, and flag overtime before it happens. This is the feature most agencies live in every day.
Electronic Visit Verification logs where and when a visit starts and ends. It's federally required for Medicaid personal care — if you bill Medicaid, compliant EVV is non-negotiable, not a nice-to-have.
Digital care plans, tasks per visit, and notes caregivers complete on a phone. Good documentation protects you in audits and reassures families that care is being delivered as promised.
Invoice payers, run caregiver payroll from verified hours, and give relatives a portal to see visit updates. Clean billing tied to EVV is what keeps cash flowing without claim denials.
How to choose: confirm EVV support for your state if you bill Medicaid, run a demo using your real caseload, check that caregivers find the mobile app usable, and ask what happens to your data if you leave. The cheapest tool that fails an audit is the most expensive one.
Be honest about your size before you buy enterprise software:
That last point is where we come in — but only when leads, not operations, are your limiting factor.
Care software runs your visits; we bring you the families. Our Start Getting Leads plan is $249/mo — a hand-built site with AI lead capture that answers questions and books intake calls. Grow in Google at $597/mo adds the SEO engine so you rank for "in-home senior care near me," and Own Your Market from $1,750/mo adds a CRM that tracks every family from first call to active client.
More for agencies: senior care marketing, home care software, and the how families choose senior care buyer's guide. Browse all business software guides.
We don't post stock testimonials. On a 15-minute call we screen-share the real dashboards behind our own businesses — live leads, rankings, and the exact page that produced each one. See the proof →
Scheduling, EVV, care plans, clock-in/out, billing, payroll, and a family portal — the operational backbone of a home care agency.
Often $5–$25 per caregiver per month, or a few hundred dollars base for small agencies. Enterprise with Medicaid billing costs more. Demo with your real caseload first.
Yes — software runs operations, a website brings families. We handle the second from $249/mo, with a CRM available from $1,750/mo.
Send your agency name and city — we'll build a working demo of a site that books intake calls, within 48 hours. Free, no card.
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