Property management software pulls rent collection, tenant screening, lease tracking, maintenance requests, owner reporting, and accounting into one system so you stop running a portfolio out of spreadsheets and a checkbook. The right pick depends almost entirely on your unit count: a landlord with four doors needs something very different from a company managing four hundred.
We build software-backed websites and run our own local service businesses on the same stack, so we'll be straight about the tools: most of these platforms are genuinely good at the back office, and none of them will fill your vacancies or sign new owners from search. That part is a job for your site. Here's how to choose.
Online ACH and card payments, auto late fees, and a clear ledger per tenant. Watch the fee structure — some platforms make their money on a per-transaction charge passed to you or the renter.
Credit, criminal, and eviction checks plus e-sign leases and a document vault. Screening fees usually run $30–$55 per applicant and are often billed to the applicant directly.
A tenant portal for requests, photos, vendor assignment, and a status trail. This is where a portfolio over ~50 units lives or dies — the spreadsheet stops working fast.
Trust accounting that keeps owner funds separate, 1099 handling, and statements owners can self-serve. If you manage for third parties, this is non-negotiable and a major reason to pay more.
Free or low-cost tools cover online rent, screening, and a lease repository. The platform usually earns from payment and screening fees rather than a subscription. For most small landlords this is plenty.
Per-unit pricing with a floor around $250–$400/month. You're paying for real maintenance workflows, owner portals, and trust accounting. Expect onboarding fees and a learning curve for staff.
Quoted pricing, dedicated support, and deep accounting. At this scale the decision is about reporting, integrations, and migration cost, not the sticker price per unit.
Property management software runs the back office. It does not bring you new owners or fill a vacancy from a Google search. That's the gap we fill. A site with a live vacancy list, an owner-pitch page, and 24/7 lead capture turns a "property management company near me" search into a tour request or a management-contract lead. The two systems sit side by side: the software once they're a tenant or owner, the site to win them in the first place.
Our Start Getting Leads plan ($249/month) is a hand-built site plus AI lead capture. Grow in Google ($597/month) adds the monthly content engine and lead attribution. Own Your Market (from $1,750/month) adds a custom CRM and reputation automation — useful if your management software doesn't track the sales pipeline. Don't buy our top tier to do what your existing tool already does well.
We don't post stock testimonials. On a 15-minute call we screen-share the real dashboards behind our own businesses — live leads, rankings, and the exact page that produced each one. See the proof →
Browse more business software guides, compare website options under websites by trade, and see what getting found costs in our local SEO cost breakdown. If maintenance and leasing calls slip after hours, our AI receptionist catches them, and local SEO is how a management company earns the "near me" search.
It centralizes rent, screening, leases, maintenance requests, owner reporting, and accounting so you're not running a portfolio out of spreadsheets and email.
Free to ~$30/month for small landlords, roughly $1–$3 per unit per month for mid-size portfolios with a monthly minimum, and custom pricing above a few hundred units. Watch payment and screening fees.
A free or low-cost tool for online rent, screening, and lease storage usually covers a few units. Pay for more only when maintenance volume or trust accounting outgrows it.
Yes. The software runs operations; it doesn't bring new owners or fill vacancies from search. A site with listings, an owner pitch, and lead capture does that.
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