A paving estimate needs square footage, the material and compacted thickness, base and sub-base prep, estimated tonnage, equipment and crew, grading and drainage, and a sub-base condition clause before it shows a total. The two lines that separate a profitable paving bid from a callback are the compacted thickness and the sub-base clause — skimp on either and new pavement cracks no matter how clean the surface looked on day one.
Below is a copyable layout, how to price by tonnage instead of a flat per-foot guess, and where a document stops being what holds the business back.
Square footage and the compacted thickness in inches. Together these set tonnage and the strength of the finished surface.
Aggregate base depth and the condition of what's under it. The part most likely to surprise you, so it gets its own clause.
Estimated tons of asphalt or yards of concrete, the machines, the crew, and mobilization to bring it all in.
Slope for runoff and any drainage work. Pooling water destroys pavement, so price it in, don't assume it.
A solid template is enough while:
The template stops being the bottleneck when bids pile up faster than you can follow, or you want driveway and parking-lot searches to actually find you.
A sharp tonnage-based bid only pays off if you're asked to bid. We build paving sites that show your driveways and lots and capture requests during a busy season. Here's what pavers say.
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Plans start at $249/mo for a hand-built site plus AI lead capture and hosting, $597/mo with the SEO content engine and lead attribution, and from $1,750/mo for the full CRM and reputation stack. Month-to-month, you own it, one paving company per market. We run our own cleaning and HVAC companies on the same stack. See paving website design, paving SEO, and the AI receptionist.
Square footage, material and compacted thickness, base and sub-base prep, tonnage, equipment and crew, grading and drainage, a sub-base clause, the total, and terms.
Get tonnage from square footage and thickness, price asphalt by the ton plus base, then add equipment, crew, mobilization, and profit.
A soft sub-base makes new pavement fail. A clause billing unsuitable ground or extra base as a change order protects your margin.
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