A good office cleaning estimate lists square footage, frequency, the task list, price per visit and per month, and add-ons — and it's priced off production rates, not a gut guess. Most office cleaning runs about 2,500 to 4,000 square feet per hour, which lands recurring service around $0.05 to $0.20 per square foot per visit. Here's the template and the math.
We run a cleaning company ourselves, so this is how we actually bid offices — a number you can defend in a walkthrough and a layout the client can read at a glance.
Your company name and contact, the client and address, the date, an estimate number, and the building's square footage and type (open office, medical, retail).
How often you service the space and what's done at each visit, by area. Mirror this with your scope of work so the bid and the contract match.
Show the per-visit unit price and the monthly total. Per-visit proves the value; the monthly number is what the client budgets against.
Floor stripping and waxing, carpet extraction, window cleaning, and post-event cleanups priced individually so they're never assumed to be part of the recurring rate.
Who supplies products and consumables, payment terms, the start date, and how long the quote is valid (30 days is common).
Don't guess at the price — build it from hours. The steps:
Hours per visit: square footage ÷ your production rate (2,500–4,000 sq ft/hr). A 10,000 sq ft office at 3,000/hr is about 3.3 hours.
Labor cost: hours × your loaded labor rate (wage + taxes + workers' comp). This is your real cost per visit, not the wage.
Add supplies + overhead: products, equipment wear, travel, and admin as a percentage on top.
Add your margin, then cross-check: does the per-square-foot land in the $0.05–$0.20 range? If it's wildly off, recheck your rate.
Not every job needs the full template:
The estimate's job is to make you the clear, professional choice. A line-item bid beats a vague "$X a month" every time a buyer is comparing quotes.
We don't post stock testimonials. On a 15-minute call we screen-share the real dashboards behind our own businesses — live leads, rankings, and the exact page that produced each one. See the proof →
A good estimate helps you close, but you have to get the inquiry first. That's a website-and-SEO job — office managers search and compare before they ask for a quote. We build the site and run the SEO, with AI lead capture from $249/mo and the SEO engine at $597/mo.
See commercial cleaning marketing, the office cleaning business plan, cleaning company SEO, or cleaning company websites.
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