A house cleaning estimate needs your business details, the client and address, the home size, the cleaning type, a clear scope of what is and is not included, line-item pricing, the total, an expiry date, and a way to book. The single most important part is the scope: spelling out exactly what is included — and what is not, like inside the oven or interior windows — is what prevents the argument on cleaning day.
We run our own cleaning company in Tucson, so we have sent these estimates and learned where they go wrong. Below is the structure to copy, how to price it, and an honest note on when a free template beats paying for software.
Your business name, logo, phone, email, and an estimate number and date. Numbering keeps your records clean and looks professional.
Client name, address, square footage or bed/bath count, and the cleaning type: standard, deep, or move-out. This anchors the price to a specific home.
List the rooms and tasks — kitchen, baths, floors, dusting, surfaces. The clearer this is, the less room for "I thought that was included."
Name the exclusions and the add-on prices: inside oven, interior windows, fridge, garage. This is the line that protects your time.
Line-item the base clean and any add-ons, then a bold total. Note whether it is per visit or recurring, and any first-clean premium.
"Valid for 14 days," plus a link or number to book. A booking link turns an accepted estimate into a scheduled job with no back-and-forth.
Two common methods, and most cleaners use a blend:
If you quote a few homes a week, a Google Docs or spreadsheet template saved as a PDF and emailed is genuinely all you need. Do not pay for quoting software to send a handful of estimates a month — that money is better spent on supplies or a review push. The free route works fine.
Software pays off once you are quoting daily and want instant estimates, e-signatures, and quotes that turn into booked, paid jobs without re-typing. The crossover is usually when the manual quoting starts eating an evening a week.
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Your business details, the client and address, home size, cleaning type, a clear scope of what is and is not included, line-item pricing, the total, an expiry date, and how to book. The exclusions list is what prevents cleaning-day disputes.
By home size (often $0.08 to $0.15 per sq ft for standard cleans) or by the hours a clean takes at your crew rate. Build flat quotes from an hourly estimate so you always know your margin.
Put a 14 to 30 day expiry on it. Prices and schedules change, and a short window also nudges the homeowner to book sooner.
Send your company name and metro — we'll confirm your market is open and build a working demo within 48 hours. Free, no card, no commitment.
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