The best home health care software runs four jobs an agency can't do well on spreadsheets: scheduling and caregiver matching, electronic visit verification, care plans and clinical notes, and billing for Medicaid or private pay. Choose for the modules you'll actually use and the EVV aggregator your state requires — not for the longest feature list. Below is what each capability does, rough pricing, and where lead capture fits, with an honest note on when you don't need a big platform yet.
We build websites and AI lead capture for local service businesses, including home care agencies, so we'll point you to the right operational tool honestly — and be clear about the one piece we do.
Match caregivers to clients by skill, availability, location, and continuity of care, then fill open shifts fast. Good scheduling is the difference between a covered visit and a frantic morning of phone calls.
EVV logs the time, location, and tasks of each visit, which federal rules require for Medicaid personal care and home health. Confirm the platform feeds your state's EVV aggregator before you buy.
Document care plans, vitals, and notes in one record. For skilled home health, look for OASIS support; for non-medical personal care, simpler task and observation logging is enough.
Bill Medicaid, Medicare, VA, long-term-care insurance, and private pay, and run caregiver payroll off verified visits. Clean billing is where agencies leak the most money when they outgrow spreadsheets.
Enough for a small non-medical agency that just needs verified visits and covered shifts. Often the state-provided EVV is free but minimal.
Scheduling, EVV, billing, family portal, and reporting in one system. The common choice for growing agencies, often with a setup fee.
OASIS, full clinical documentation, and Medicare billing for skilled agencies. Priced for the compliance weight it carries.
We won't push software you don't need. Stay lean if:
We're not a home care platform, and we won't pretend to be — pick a dedicated agency system for scheduling, EVV, and billing. What we build is the other half of the business: the website that gets families to call and caregivers to apply, plus AI lead capture that answers "do you take Medicaid" and "are you hiring CNAs" at any hour and routes the lead to you.
That starts at $249/month; $597/month adds the monthly SEO content engine and attribution, and the full custom CRM is from $1,750/month. See home care software, home care marketing, the home health care business plan, or the business software guides hub.
We don't post stock testimonials. On a 15-minute call we screen-share the real dashboards behind our own businesses — live leads, rankings, and the exact page that produced each one. See the proof →
Most states provide a free EVV system for Medicaid visits, which can carry a tiny agency. Full scheduling, billing, and clinical platforms are paid. Start free, upgrade when the manual work costs more than the license.
No — operational software runs the agency, it doesn't market it. Client and caregiver acquisition comes from your website, reviews, and local SEO. That's the gap we fill.
If you can't fill your caseload, the website and lead capture come first — there's no point optimizing scheduling for visits you don't have. Once leads flow, invest in the platform that scales operations.
Send your agency name and city — we'll confirm your market is open and build a working demo within 48 hours. Free, no card, no commitment.
Prefer email? [email protected]