Gym software runs the parts of a gym that don't involve weights: recurring membership billing, class and appointment scheduling, check-in and door access, a member app, and retention reporting. The billing engine is the core — reliably collecting dues every month is what keeps a gym solvent. Most platforms charge $100 to $500+ a month plus a processing cut on dues. Here's how to pick, and when a simpler tool is enough.
We run our own service companies and we're honest about software: pick for billing reliability and retention first, not the longest feature list. Below is the buyer's view, plus where our included lead capture fits to fill the front of the funnel a gym lives on.
The heart of the system. It charges dues on schedule, retries failed cards, handles freezes and cancellations, and keeps revenue predictable. A low failed-payment rate matters more than any flashy feature, because every failed charge is churn waiting to happen.
Members book classes or PT sessions, see capacity, get reminders, and join waitlists. For studios, this is daily; for a 24/7 gym it's lighter but still useful.
Key-fob or app entry tied to membership status so only paid-up members get in, plus attendance data that tells you who's at risk of cancelling.
Churn rate, lifetime value, and visit frequency. A gym lives or dies on retention, so the reporting that flags a fading member early is worth more than most extras.
For a solo personal trainer or a tiny studio. Books sessions and takes payment; no door access or deep reporting. Fine until membership and classes grow.
Full class scheduling, recurring billing, a member app, and waitlists. Add roughly 2.5–3% plus a per-transaction fee on dues collected.
Access control, multi-location, advanced retention reporting, and integrations. Worth it for a larger gym; overkill for a single small studio.
We'd rather you spend right. Hold off or stay simple if:
Gym software runs your members. It doesn't fill the top of the funnel — getting prospects to a free trial or first class. That's where we fit. Our included AI lead capture (from $249/mo) answers "do you have a free trial?" at 10pm, captures the prospect, and routes it so your front desk follows up. Pair it with a site that ranks for "gym near me" and your class types.
Plans: $249/mo site plus AI lead capture, $597/mo adds the SEO content engine and attribution, from $1,750/mo adds a custom CRM and reputation automation — month-to-month, you own it all. Browse business software guides, see our gym marketing guide, local SEO cost, or the AI receptionist.
We don't post stock testimonials. On a 15-minute call we screen-share the real dashboards behind our own businesses — live leads, rankings, and the exact page that produced each one. See the proof →
Recurring membership billing, class and appointment scheduling, check-in and door access, a member app, and retention reporting. The billing engine is the core that keeps cash flow steady.
Roughly $100–$500+ a month by size and features, plus a processing cut of about 2.5–3% and a per-transaction fee on dues. Studio and full-gym tools price differently.
Once you bill recurring memberships and run a schedule, yes. A very small PT operation can start with a scheduling-and-payment app and upgrade as membership grows.
Send your gym name and city — we'll confirm your market is open and build a working demo within 48 hours. Free, no card, no commitment.
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